Are you still waiting for the paperless office? Many of us are. The truth is it’s next to impossible to completely rid ourselves of paper-it still comes into our days in so many ways.
It’s far more realistic to have a goal of reducing paper, not getting rid of it altogether.
The American Forest and Paper Association estimates that the typical business generates 1.7 pounds of paper per person per day.
An article in the Journal of Accountancy said that industry figures estimate a paperless strategy can save companies up to 30-40%.
Many companies have a desire to move towards a less paper intensive environment, but think the cost of converting their processes is too high.
The reality is that the cost impact of not reducing paper far exceeds the investment in transitioning to a less paper intensive environment– both in hard dollars and in employee productivity and time use.
Not convinced yet? Keep reading!
According to Price Waterhouse Cooper, an average organization makes 19 copies of each document; spends $20 in labor to file each document; spends $120 in labor searching for each misfiled document; loses one out of every 20 documents; and spends 25 hours recreating each lost document.
The Datapro/Gartner Group estimates that the average employee spends 400 hours per year searching for paper documents.
So where do you start? I suggest the VPS trusted Seven Step VISIONS Paperless Process:
- Visualize your almost paperless office
- Identify your obstacles, resources and tools
- Systemize your Records Management Strategy
- Implement your solutions and processes
- Objectively manage time, costs and impact
- Negotiate how new processes will be incorporated
- Set realistic goals about your plan
I’d love to hear from you about what part of the process is giving you the hardest time. Please feel free to leave me a comment below or on my Facebook page!
Latest posts by Nicole Chamblin (see all)
- Avoid Distractions–Get Funnel Vision - March 23, 2016
- Have a Plan for Handling External Interruptions and Distraction - March 21, 2016
- You’re Not Alone in Battling Perfectionism - March 15, 2016